Privacy Policy

WalkNTalk Colchester & WalkNTalk Women CIC is committed to protecting your privacy and handling your personal data in a safe and transparent way.
This policy explains what personal information we collect, how we use it, and your rights under the UK General Data Protection Regulation (UK GDPR) and Data Protection Act 2018.

1. Who We Are

WalkNTalk Colchester
Part of WalkNTalk Women CIC
Email: walkntalkcolchester@gmail.com
Website: www.walkntalkcolchester.co.uk

WalkNTalk Women CIC is a Community Interest Company supporting women’s health, wellbeing and connection through walking, events and community initiatives.

2. What Information We Collect

We may collect and store the following personal information:

  • Your name and contact details (such as email address or phone number)

  • Information you provide when signing up for our newsletter, events, or making enquiries

  • Payment information (if you pay for an event or item)

  • Any other details you choose to provide when communicating with us

We do not collect or store sensitive personal information unless it is necessary for a specific service and you have given explicit consent.

3. How We Collect Information

We collect information through:

  • Newsletter sign-ups via Squarespace and Mailchimp

  • Event registrations or communications made directly with us by email, website form, or in person

  • Payments made via bank transfer to our Metro CIC account or through SumUp

Your data is also collected automatically via cookies, managed by your consent through our website’s cookie banner.

4. How We Use Your Information

We use your personal data to:

  • Send newsletters, updates, and event information (only if you’ve opted in)

  • Manage event bookings, payments, and communications

  • Respond to your messages or enquiries

  • Improve our website and services

We will never sell or share your data with third parties for marketing purposes.

5. Lawful Basis for Processing

We process your personal data under the following lawful bases:

  • Consent: When you sign up for our newsletter or mailing list

  • Contract: When processing your event bookings or payments

  • Legitimate interest: To communicate updates relevant to your involvement with WalkNTalk Colchester

6. Data Storage and Retention

We store your personal information securely using trusted platforms such as Squarespace, Mailchimp, and SumUp.
We only keep your data for as long as necessary to fulfil the purpose it was collected for or as required by law.

You can unsubscribe from our mailing list at any time by clicking the unsubscribe link in any email or by contacting us directly.

7. Cookies

Our website uses cookies to help improve your browsing experience. You’ll be asked to consent to the use of cookies when you first visit the site.
You can manage or disable cookies in your browser settings at any time.

8. Sharing Your Data

We may share your data with trusted service providers (such as Squarespace, Mailchimp, or SumUp) who help us deliver our services. These providers are required to keep your data safe and use it only for the purpose agreed.

9. Your Data Protection Rights

Under UK GDPR, you have the right to:

  • Access the personal data we hold about you

  • Request correction of any inaccurate information

  • Request deletion of your personal data

  • Withdraw consent at any time (where applicable)

If you wish to exercise these rights, please contact us at: walkntalkcolchester@gmail.com

If you are unhappy with how we handle your data, you can contact the Information Commissioner’s Office (ICO):
www.ico.org.uk

10. Updates to This Policy

We may update this Privacy Policy occasionally to reflect changes in our practices or legal obligations. The latest version will always be available on our website.

Last updated: October 2025